Banyan Hills Mid-Year Board of Directors Meeting
Thursday, June 13, 2019 at 7:00 p.m.
Meeting was called to order by Doug Horner, HOA President at 7:07 p.m.
Attendees: Doug Horner, Terry Murphy, Derek Aron, Amber Goetsch, Paul Berley, Mike Sandoval
* Formally define “Board of Directors” and their responsibilities (Doug Horner)
* Entryway Sign Refurbishment (Paul Berley)
* Electronic Payment of Dues (Amber Goetsch & Derek Aron)
* Banyan Hills Website Updates (Derek Aron & Amber Goetsch)
* Resident Database Updates (Amber Goetsch)
* Filing Liens for Delinquent Dues (Doug Horner)
* Mailbox Project Update (Terry Murphy & Mike Sandoval)
President, Doug Horner, brought up the need to formally define the Banyan Hills Board of Directors and their responsibilities. The following positions will be recognized in the future. Terry Murphy Moved, and Derek Aron Seconded the motion.
President – Doug Horner (Compliance with BHN Covenants)
Vice President – Terry Murphy (Architectural Compliance & Mailboxes)
Website Administrator – Derek Aron (Website Administration & Neighborhood Watch)
Secretary- Amber Goetsch (Newsletters, Website Administration, Resident Database for BHN Directory, Street Rep Coordinator)
Resident, Paul Berley, discussed the deteriorating condition of the Banyan Hills signs located at the 173rd & Pacific entryway. Paul volunteered to research refurbishing the signs and will report back to the Board with the cost to strip off the existing paint, seal the concrete and repaint the signs with black lettering on a cream background. We will move forward with this project without an adjustment to the budget. Terry Murphy Moved, and Derek Aron Seconded the motion.
Amber Goetsch suggested finding a way to allow BHN Homeowners to pay their annual dues electronically, starting in January 2020. Derek Aron explained that individuals can make electronic payments through the VENMO app which allows residents to pay their dues electronically without additional fees. Detailed instructions on electronic payments will be included with the statements for HOA Dues sent out in January. Terry Murphy Moved, and Derek Aron Seconded the motion.
Doug Horner discussed filing Liens on residents who are more than 12 months in arrears on their HOA dues. These residents will be notified that they have 30 days to respond before the filing. We will move forward with this process by the end of the month. Terry Murphy Moved, and Derek Aron Seconded the motion.
We also discussed the ongoing mailbox repair and replacement project. Ten more mailbox posts and foundations were replaced in May. Only a small number of original posts remain, and those will be replaced within the next year. Residents should contact Terry Murphy if their post is damaged or in need of replacement. The BHN Street Reps have also been asked to take an inventory of the mailboxes in their respective zones on a regular basis to help with management of this issue. The Board will continue to work with resident, Mike Sandoval, and handyman, David Chapparo, on this project.
The meeting was adjourned by President, Doug Horner at 7:50 p.m.
Tuesday, October 22nd @ 7:00-8:00 pm (tentative date)
Good Shepherd Baptist Church
169th & Pacific
The neighborhood garage sales are scheduled for Friday & Saturday, April 26 & 27. We will post signs, run ads in the local papers, on Craig’s List, and on the Nextdoor Neighbors website.
Please contact Ginger Eberspacher at email@example.com if you plan to participate. We need at least 10 families to participate, or we will have to cancel this event.
Tips for a Successful Garage Sale
1. Collect Clutter Year-Round
I mentioned recently that I have an ongoing Garage Sale Stash. When I come upon something we no longer need or use and I don’t know anyone to pass it onto, I stick it in a box under the stairs. Once a box fills up, I start another. And another. Without much effort at all, by the time it’s the month of our annual garage sale, I usually have at least 8-10 boxes of stuff collected.
2. Have a Plan
A successful garage sale does not happen without organization. At least a week before the sale I go through my home from top to bottom and clear out clutter. At least 2-3 days before the sale, I take an afternoon to price everything and organize it. And then the day before the sale, I devote a few hours to final organization.
Do not wait until the last minute to pull off a garage sale. Either it will flop or you’ll run yourself ragged–or both. If you’re in a new location or you’re new to hosting a garage sale, I’d suggest that you start getting organized at least 3-4 weeks in advance.
Getting Organized for a Garage Sale
· How are you going to display items? Do you need to borrow or make a clothes-rack?
· Do you have enough table space? If not, check and see if you can borrow tables from friends or put together some makeshift tables out of plywood and boxes.
· How much cash should you have on hand and how will you keep it in a safe location?
· Do you have enough help?
3. Team Up
One of my best “secrets” for success when it comes to garage sales is that I never do them on my own. I always find friends or family to team up with. Not only does this arrangement mean you have more stuff to sell and more variety in sizes and types of things offered, it also means you have more help. Divvying up the responsibilities between 3 or 4 people makes a garage sale much more manageable. Plus, it just makes it more fun when you’re doing it with friends and family!
4. Clearly Mark Your Prices
It’s easy to want to just stick a big sign on a table saying that everything on that table is a quarter, but, in the long-run, it is much more efficient to go ahead and put price stickers on everything. Instead of having to make up prices on the spot, people will know exactly how much something is. In addition, some people are too shy to ask the price of an item, so you’ll lose a sale if an item isn’t marked.
I’ve found it’s easiest to invest the few dollars it costs to buy pre-priced stickers for most of my items as this makes pricing a snap. I try to have variety in pricing with plenty of $0.25 or less items. I’ve found that when people pick up one thing to buy, they are more likely to pick up other things as well, so have lots of $0.25 items and it might help you sell some of your larger-ticketed items, too!
Since we pretty much always have multiple families involved when we run a garage sale, we just mark initials on all our price tags and then keep a tally sheet in a notebook as things sell. It adds a bit more time when customers are checking out, so it’s good to have at least two people working the money table–one to keep track of the tally sheet and one handle the money and making change.
5. Price Things to Sell
When I go to a garage sale, I expect to pay yard sale prices. Unless something is brand-new with the tags on, I am not going to pay more than a few quarters for it, if that. When I am pricing my own items to sell, I always try to price things at what I feel would be a good bargain if I were buying the item at someone else’s garage sale.
I’d rather price something on the low end and have someone actually buy my item, than to have 25 people pick up the item and put it back down on the table because it is too expensive.
6. Mark Things Down on the Last Day
Things are usually pretty picked over by the last day of the sale. That’s the perfect opportunity to get creative and hand out rock-bottom bargains! We found that running “Fill a Bag for a Buck” is extremely effective. Last week, we got rid of around 25 bags full of stuff in a few hours by doing this.
We’ve also done it where everything was half-price the last day. Or, if we have quite a bit of stuff left and we’re feeling ready to close up shop, we’ll just say that everything is free the last hour.
7. Don’t forget the cookies and lemonade!
What better way to teach your children entrepreneurial skills and let them earn a little money in the process than to have them set up their own little cookie and lemonade stands at the sale?
Baked goods–like homemade cookies and bars sell extremely well at garage sales. In fact, we made around $100 from selling cookies at our recent garage sale!